RIC Australia uses E-lock DeskSeal Web - Digital Signing & Encryption Solution to secure, digitally sign, verify & approve the design documents

Reduced Processing Time| Secure & Authenticated Online Document Management | Reduced Overhead Costs

Railway Infrastructure Corporation (Australia) Case Study

The Customer

Rail Infrastructure Corporation (RIC) is a business owned by the Government of New South Wales Australia. RIC maintains the rail network on behalf of the State Government and provides access to passenger and freight operators. The principal objective of RIC is, to deliver safe and reliable passenger and freight services in an efficient, effective and financially responsible manner.

The Challenge Faced by NIC

One of the fundamental business processes of RIC is creation, approval and management of design documents for the railway infrastructure. These documents are either prepared in RIC by their own engineers or submitted to them by outsourced vendors.

RIC was looking at a Document Management System by which these design documents could flow within a web environment but at the same time provide authenticity of the documents.

Following were the RIC requirements:

A digital signing solution by which design documents could be digitally signed and uploaded on a server. The approvers could view these documents and provide approval by incorporating their digital signatures over signed documents.

A method by which digitally signed documents could be loaded onto the server outside the web application but still be available from within the web application for approval.

Ability to upload already signed documents to form part of the Document Management System.

Being a state owned organization, they were not permitted to use any proprietary solution and needed digital signatures to be PKCS#7 compliant in a manner that any third party software could verify these signatures.

E-Lock DeskSeal Web: The Solution

E-Lock DeskSeal Web PKCS#7 compliant digital signing and encryption web solution was a perfect solution for the RIC.

Implementing E-Lock DeskSeal Web enabled RIC with signing and uploading of files with PKCS#7 compliant digital signatures. The server verified the signed files before they accepted them for storage.

Auto-download of signing components was possible at the client end thus there was no requirement for separate client install.

The application also provided them with a method to view all the uploaded files with information on the signer names and the signing time (time stamp) of the previous signatures

The application provided a technique for the approver to view the signed files within the browser itself. With this the approver was able to sign these files again and approve the design (multiple signature facility) and this signature and information was then stored on the server

Any user could download the signed files (attached signature file) and verify them outside the system by using free verification tool - DeskSeal Reader provided by E-Lock.

The vendors who were not allowed to connect directly to the Intranet based Document Management System of RIC, were provided DeskSeal Desktop – the desktop digital signing tool. These vendors used this desktop signing tool to sign the document and send them via email to the RIC employees. The RIC employees in turn had the facility to upload already signed documents on the server, which again verified the documents before storing. An audit trail of such a document was also provided by the application.

Features of E-Lock DeskSeal Products

PKCS#7 compliant digital signing and encryption.

Signing the files of any format .

Multiple signature support for hierarchical and parallel digital signing

Supports third party Time Stamping

Supports Embedded Signature in PDF format

Benefits of using E-Lock DeskSeal Web:

RIC had following benefits using E-Lock DeskSeal Web for its Document Management System


	Ability to secure, authenticate & approve the infrastructure design documents online
	Reduced processing time for design approvals.
	Increased staff productivity
	Reduced overheads by making the process paperless
	PKCS#7 complaint & easy to use

About E-Lock

E-Lock is a leading provider of digital signing solutions, which are compliant with worldwide e-Signature legislation. Founded in 1997 the company is headquartered in McLean, VA. It offers desktop and web based security solutions. E-Lock products are used across Government, Healthcare and Financial organizations around the globe.